Supplier Transaction Activity

Use the Activity option to see at a glance the transactions you have made with each supplier. You can see invoices, credit notes and any payments you have made. If you double-click on any transaction, the individual items that made up the invoice/credit note/payment will be shown.

Each transaction is listed one line at a time and shows the transaction type, date, reference, description, amount and other details. In addition, the Activity window also shows a supplierÆs balance, turnover and monies paid.

Every transaction that you make with your suppliers is recorded into Sage Line 50Æs audit trail. These transactions stay on this audit trail until they are cleared from the system). The activity window lists those transactions that are still active in the audit trail. Transactions will only be removed if they are fully paid, reconciled for VAT and reconciled with your Bank.

Each line of the Activity list box represents a single invoice, credit note purchase payment or discount.

Each line is in turn made up of one or more individual items. To see these items, double-click on the transaction required to see its component parts.

If any of the transactions items have been part-paid then double-click on these again to show these payment details.

Click Tidy List to clear all sub-items from view.

The future, current and period boxes show the total of any outstanding invoices, grouped by age. The æageÆ period that is shown is determined by the Periods setting on the Supplier Default. It is either based on calendar months, or is based on a period of days that you specified, e.g. 30, 60 and 90 days.

You can restrict the transactions displayed by specifying an audit trail number range (transaction range), a specific transaction type or a date range. You will get a brought forward balance on your report if you have transactions that are dated before the start of your specified date range. Choose the Tidy List button to clear all sub-items from view.